Being told you have an NBI “Hit” can be worrying, but for most people, it’s just a simple case of having a common name. However, what if the “Hit” is linked to a real, past legal case that you were involved in—even one that was dismissed years ago?
Don’t worry. An old case on your record does not mean you can’t get a clearance. It simply means you need to provide the NBI with official proof that the case is closed. This guide will show you the exact steps to clear your name and get your NBI Clearance released.
The Key to Clearing Your Name: Court Documents
The only way to resolve a “Hit” from a past case is to present official court documents to the NBI. These documents serve as legal proof that your case has been resolved and you have no pending legal obligations. Verbal explanations, no matter how truthful, will not be enough to clear your record.
How to Clear Your NBI Record: The 4-Step Process
Follow these steps carefully. While it requires some effort, this is the official and only path to resolving the issue.
Step 1: Get Your Case Details from the NBI
When the NBI informs you of the “Hit,” the first thing you must do is ask the officer for the details of the case. You need to know:
- The nature of the case (e.g., Estafa, Grave Threats).
- The court that handled the case (e.g., RTC Branch 123, Quezon City).
- The criminal case number.
Write this information down. You will need it for the next step.
Step 2: Go to the Correct Court
You must physically go to the specific court that handled your case (the one the NBI officer identified). For example, if it was handled by the Regional Trial Court (RTC) in Makati, you must go to the Makati Hall of Justice. You cannot get these documents from any other court branch.
Step 3: Request Certified True Copies of Two Documents
At the court, go to the clerk’s office and request Certified True Copies of the following two documents:
- The Court Decision/Order: This is the official document showing the final ruling on your case (e.g., acquittal, dismissal).
- The Certificate of Finality: This is a separate certificate stating that the court’s decision is final and can no longer be appealed.
There will be a small administrative fee for the certification and photocopying of these documents.
Step 4: Submit the Documents to the NBI
Once you have the two certified court documents, your final step is to submit them to the NBI. For this process, you will likely need to go to the NBI Main Office on U.N. Avenue in Manila.
Present your court documents to the personnel at the Quality Control Division. You can learn more about this process in our guide on The NBI Quality Control Interview. The NBI officer will verify the authenticity of your documents and update your record in their system to show that the case is closed.
What to Expect During the Process
After you submit your documents, the NBI will still need time to conduct their final verification. This can take several days. The officer will give you a claim stub with a specific date to return and pick up your finally cleared NBI certificate.
Conclusion
Facing an NBI “Hit” from a past case can feel daunting, but it is a manageable issue. By systematically obtaining the necessary certified court documents and submitting them to the NBI, you provide the official proof they need to clear your name. It’s a procedural step that, once completed, allows you to secure the NBI Clearance you rightfully deserve.
Add Comment