If you need to use a Philippine document—like an NBI Clearance, Birth Certificate, or University Diploma—in another country, you will almost always need to have it “Apostilled.”
An Apostille is a certificate issued by the Department of Foreign Affairs (DFA) that authenticates your document, making it legally recognized by foreign governments that are part of the Apostille Convention. This has replaced the old “Red Ribbon” process.
This guide will walk you through the mandatory online appointment process using the official DFA website.
DFA Apostille Requirements: What to Prepare Before You Book
To make the booking process smooth, have the following ready:
- The Original Document(s) You Need Apostilled (e.g., your NBI Clearance).
- A Valid Government-Issued ID (e.g., Passport, UMID, Driver’s License).
- A Working Email Address that you can access immediately for verification.
- A Valid Online Payment Method (e.g., a debit/credit card or an e-wallet like GCash).
Step-by-Step Guide to Booking Your DFA Apostille Appointment
Step 1: Visit the Official DFA Appointment Website
Go to the official DFA Online Apostille Appointment System. The correct government portal is located at: https://apostille.gov.ph
Do not use any other third-party websites, as they are not official and may compromise your data.
Step 2: Read and Accept the Terms & Conditions
Read the terms of service carefully to understand the process and privacy policy. Check the box to agree and proceed.
Step 3: Fill Out the Appointment Form
Enter your personal information exactly as it appears on your valid ID. You will need to provide your name, email address, and contact number.
Step 4: Select Your Preferred DFA Consular Office
Choose the DFA office location where you will submit your documents. The system will only show offices that process Apostille applications.
Step 5: Choose an Available Date and Time
A calendar will appear showing available dates (in green). Select your preferred date and time slot for your appointment.
Step 6: Pay the Appointment Fee Online
- Enter the details of the document(s) you need Apostilled.
- The processing fee is
₱100.00per document for regular processing. - You must pay this fee online using the provided payment gateway to confirm and lock in your appointment slot.
Step 7: Check Your Email and Print Your Confirmation
After successful payment, the DFA will send your confirmed appointment packet to your email address. You must print this out, as you will need to present it at the DFA office.
What to Bring on Your DFA Appointment Day
Prepare these documents to ensure a smooth visit:
- Printed Appointment Confirmation (received via email).
- The Original Document(s) to be Apostilled.
- A clear photocopy of each document to be Apostilled.
- The original and a photocopy of your valid government-issued ID used for the appointment.
- Your official payment receipt.
Frequently Asked Questions (FAQ)
The Apostille serves the same function as the old Red Ribbon—to authenticate a document for international use. The Apostille system is simply a more modern and widely recognized standard under the international Apostille Convention, which the Philippines joined in 2019.
No. The DFA strictly requires a pre-booked online appointment for all Apostille services. Walk-ins are not accommodated.
After you submit your document during your appointment, you will be given a claim stub indicating the release date. Regular processing typically takes a few working days.
Conclusion
Booking your DFA Apostille appointment online is a straightforward process when you use the official government portal. By preparing your documents in advance and following these steps, you can efficiently get your NBI Clearance or other Philippine documents authenticated for whatever you need them for abroad.
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