As an employer, agency, or embassy, verifying the authenticity of documents submitted by applicants is a crucial part of your due diligence. The NBI Clearance is a vital document, but unfortunately, fake and fraudulent certificates exist.
Thankfully, the NBI provides a free, instant, and reliable online tool to verify if a clearance certificate is authentic. This guide will show you exactly how to use it.
What You Need to Begin Verification
The process is very simple. You only need one thing to start:
- The NBI Clearance certificate that you want to verify.
You will be getting the key piece of information—the NBI ID Number—directly from this document.
A Step-by-Step Guide to Verifying an NBI Clearance
Step 1: Go to the Official NBI Website
Open your web browser and navigate to the official NBI Clearance portal: https://clearance.nbi.gov.ph/
Step 2: Locate the Online Verification e-Service
On the homepage, look for the e-Services section (usually on the right side). Click on the button labeled “NBI Clearance Online Verification.”
Step 3: Enter the NBI ID Number from the Certificate
A small window will pop up. Find the NBI ID Number located on the top-right portion of the physical clearance certificate you are checking. Carefully type this number into the input box.
Step 4: Click “Verify” and Analyze the Results
After entering the number, click the “Verify” button. The system will instantly show you the result.
Understanding the Verification Results: What to Look For
The result will tell you everything you need to know.
If the Result is “VALID”
- A pop-up box will appear on your screen displaying the bearer’s key information:
- Photo
- Full Name
- Date of Issuance
- Your final step is to compare the information on your screen with the information on the physical document. If the photo, name, and details match perfectly, you have successfully confirmed that the clearance is authentic.
If the Result is “INVALID” or “No Record Found”
- If the system displays a message like “The system cannot find the given NBI ID Number,” it means one of two things:
- A Typo: You may have made a small error when typing the NBI ID Number. Double-check the number on the certificate and try again.
- A Fake Document: If you are certain the number is typed correctly and the system still cannot find it, the NBI Clearance certificate is likely fake or fraudulent.
Troubleshooting: What to Do If Verification Fails
If you have double-checked the NBI ID Number and the verification still fails, you should treat the document as invalid.Do not accept it as a legitimate clearance.
You can inform the applicant that their document could not be verified in the official NBI system and advise them that they may need to secure a new, authentic clearance directly from the NBI.
Frequently Asked Questions (FAQ)
No. The NBI ID Number is the unique identifier for each clearance certificate and is the only piece of information the public online tool uses to find the record.
Some newer NBI clearances have a QR Code. While this is intended for use with specific NBI mobile verifier apps, the public-facing website tool using the NBI ID Number remains the most reliable and accessible method for verification.
Conclusion
Verifying an NBI Clearance is a simple but essential security step for any employer or agency. Using the official NBI Online Verification tool takes less than a minute and is the best way to protect your organization from fraudulent documents and ensure the integrity of your screening process.
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